Import your studio's season calendar

Send Ovation your studio's season calendar, and its closures, events and competition dates are on your schedule once you have checked them.

  • About 3 minutes
  • Photo
  • PDF
  • Paste text
  • Link

Before you start

This is for the studio's season calendar, not your weekly classes. A calendar import is one of the free plan's first two AI imports; Ovation Pro has no limit.

  1. On the Schedule tab, tap +, then Studio calendar.

    Add to Season with Class schedule, Studio calendar and Competition or convention, and Studio calendar circled.

  2. Tap Import the calendar.

    The Studio calendar screen with Import the calendar, marked AI import, circled above Add one event and Add a studio closure.

  3. Under SELECT FILE, tap PDF, Photo or Camera. Or tap Paste the text and paste it from the studio's email, or Use a link for the page on the studio's website.

    The import screen with PDF circled under SELECT FILE beside Photo and Camera, and Paste the text and Use a link below.

  4. Tap Import. Choosing a file only selects it; nothing is read until you tap Import.

    The studio's calendar PDF chosen, its file name in a green row, and Import circled at the bottom.

  5. Wait while Ovation reads it. A photo can take up to a minute.

    Reading your calendar, with AI reading calendar scanning the PDF, and This can take up to a minute for a photo.

  6. On Review Calendar, check each date. Each one is marked Competition, Closure, Event or Other; tap another to change it, and switch off anything you don't want.

    Review Calendar: 3 competitions, 3 closures and 5 events will be added. A closure's classes end with 10 classes will be cancelled Nov 23 to Nov 29, and its type is Closure, circled among Competition, Event and Other.

  7. For each closure, check the classes under CLASSES TO CANCEL. They are all ticked to start with; untick any that still meet.

    Thanksgiving Break, Nov 23 to Nov 29, 2026, with ten classes ticked under CLASSES TO CANCEL and 10 classes will be cancelled Nov 23 to Nov 29.

  8. Tap Add to schedule. Ovation takes you to your schedule.

    The end of Review Calendar: Spring Recital as an Event and KAR Nationals as a Competition, then Something missing or wrong?, and Add to schedule circled next to Discard.

Good to know

  • A PDF works best. For a photo, use good lighting and lay it flat.
  • Competitions become placeholders with their dates, ready for the schedule when it arrives. Closures cancel the classes you ticked. Events are added for the whole family.
  • Dates marked Other, such as the first day of classes, are noted but not added.
  • A date marked Add a date needs one before it can be added. Tap it to choose the dates.
  • A closure from the studio calendar also applies to classes you add later on those dates.
  • Imported events are in Manage → Events, and closures in Manage → Unavailable dates.
  • A long pasted calendar is imported in parts. Up to five parts, imported within an hour, count as one import.

If something goes wrong

  • If a date is missing or wrong, tap Something missing or wrong? at the end of the review list. It opens a message to us with your calendar attached.
  • If the import stops or finds nothing, tap Send this to us on that screen.
  • If Ovation says This looks like a class schedule, tap its button to start again with Class schedule; weekly classes import better there.
  • For anything else, go to Manage → Get help. A real person reads every message.

Related

Checked on Ovation 1.1.5